Setting up BPAY Integration (AU Only)
Overview
This guide explains how to set up BPAY integration to allow clients to make payments via BPAY.
When This Applies
Use this setup if your firm wants to:
- Collect payments from clients via BPAY
- Display BPAY reference numbers on invoices and statements
- Enable automated payment reconciliation
Key Concepts
BPAY Reference Generation
A unique BPAY reference number is generated for:
- Tax Invoices
- Statements of Account
How It Appears
When enabled:
- BPAY reference appears on:
- Invoices
- Statements
- Includes:
- BPAY payment instructions
- Approved logo format
Reconciliation Behaviour: The same BPAY reference number also appears on the bank statement when a client pays via the DEFT Payment System, enabling seamless reconciliation.
Bank Setup Requirements
You must first contact your bank to enable BPAY.
They may provide:
- Application form
- Setup requirements
- Supporting documentation requests
BPAY Technical Requirements
| Requirement | Details |
|---|---|
| Check Digit Algorithm | MOD10V01 ONLY |
| Reference Length | 7 characters (including check digit) |
| Sample Invoice | Provided (if required) |
| Sample Reference Numbers | Provided (if required) |
Only MOD10V01 is supported. Other algorithms are not compatible.Configure BPAY in System
Step 1
Go to:
Settings → Firm Settings
Step 2
Navigate to:
Reports section (right-hand panel)
Step 3
Enter:
- BPAY Biller Code
Step 4
Click:
Save Changes
BPAY is now enabled for invoice and statement generation.
Document Behaviour After Setup
What Changes
The document generation process remains the same, but:
- Invoices
- Statements of Account
will now include BPAY details.
Output Change
| Before BPAY | After BPAY |
|---|---|
| Standard payment details in footer | BPAY payment information displayed |
| Manual payment instructions | Automated BPAY reference shown |
Remittance Slip Behaviour
When documents are issued:
- Footer displays:
- BPAY reference number
- Payment instructions in BPAY format
- Firm-approved branding/logo format
Key Behaviour: Only the footer payment section changes - all invoice and statement structures remain unchanged.
Behaviour Summary
| Area | Behaviour |
|---|---|
| Reference Generation | Automatic per invoice or statement |
| Reference Type | Unique BPAY reference |
| Bank Compatibility | Requires BPAY setup via bank |
| Reconciliation | Matches DEFT bank statement reference |
| Document Output | Footer updated with BPAY details |
Best Practices
- Confirm BPAY setup requirements with your bank before configuration
- Ensure MOD10V01 algorithm is confirmed during onboarding
- Test BPAY on same invoices before full rollout
- Ensure clients understand:
- where to find the BPAY reference
- how to use it for payments
Always verify BPAY integration before relying on automated reconciliation workflows.