Overview

A Client/Trust Receipt records funds received into a firm's Client or Trust Account.

Receipts can be recorded directly against a Client/Trust Cash Account or from within a Matter, allowing funds to be allocated to one or more Matters as required.

Client and Trust accounts refer to the same concept; the terminology varies by jurisdiction. Throughout this guide, Client/Trust refers to both Client Accounts and Trust Accounts/Ledgers.

Benefits

• Client/Trust Receipts allow you to:
• Record funds received into a Client/Trust Account.
• Allocate receipts to one or more Matters.
• Record receipts from different payment methods.
• Record Protected Funds where required.
• Split a single receipt across multiple allocations.
• Maintain a complete audit trail of Client/Trust transactions. 

Accessing Client/Trust Receipts

Client/Trust Receipts can be created from several areas within Efimis: 

Recording a Client/Trust Receipt

Receipts can be created from either a Client/Trust Cash Account or directly from a Matter.

Recording a Receipt from a Client/Trust Cash Account

Navigate to:

Banking → Client/Trust → Select Account → New Entry → Receipt

Step 1 – Create the Receipt

The selected Client/Trust Account is automatically populated as the Received To Account.

Step 2 – Enter Receipt Details

Complete the receipt information.

Step 3 – Allocate the Receipt

Click Add Allocation.

Complete the allocation details.

Repeat Add Allocation if the receipt is being split across multiple Matters or allocations.

The system automatically totals all allocation lines and displays the total receipt value

Step 4 – Record Protected Funds (Optional)

If the receipt includes Protected Funds:

1. Enable Protected Funds.
2. Complete the Protected Funds details.
3. Click Add.

Protected Funds are stored against the Matter within the Protected Funds section.

Multiple Protected Fund entries can be recorded for the same Matter.

Only enable Protected Funds where required by legislation or your firm's compliance procedures.

Step 5 – Post the Receipt

Choose one of the following:

• Post – Save the receipt.
• Post and New – Save the receipt and immediately create another.

Recording a Receipt from a Matter

Navigate to:

Matter → Client/Trust Ledger → Post Receipt

Step 1 – Open the Matter

Open the required Matter.

Select:

Client/Trust Ledger

Click:

Post Receipt

Step 2 – Complete the Receipt

The Matter is automatically populated.

Complete any remaining required fields, including:

• Received From
• Receipt Method
• Posting Date
• Original Date
• Reason
• Allocation details (if required)

Step 3 – Post the Receipt

Choose:

• Post
• Post and New

Multiple Allocations

A single Client/Trust Receipt can be allocated across multiple Matters or allocation lines.

This is useful when:

• one payment relates to multiple Matters
• a receipt needs to be split across different account codes
• funds are received for several transactions in a single payment

The receipt total is automatically calculated from the allocation lines entered.

Protected Funds

Protected Funds can be recorded as part of a Client/Trust Receipt where legislation or firm policy requires funds to be held separately.

Protected Funds:

• are linked to the Matter
• can include multiple entries
• remain available within the Matter's Protected Funds section for future reference

Key Behaviour

Best Practices

• Confirm you are posting to the correct Client/Trust Account before saving the receipt.
• Verify the Posting Date and Original Date are accurate.
• Allocate receipts to the correct Matter and account code.
• Use meaningful Reason descriptions to support audit and reporting.
• Record Protected Funds only where required.
• Confirm allocation totals match the receipt amount before posting.
• Use Post and New when processing multiple receipts to improve efficiency.