Overview

Once cash or cheques are receipted, a bank deposit slip must be created to accompany physical banking.

This ensures:

• Cash/cheque receipts are grouped for banking
• Deposit totals appear on the bank reconciliation
• Clear audit trail for banking activity

Creating a bank deposit does not change the receipt, it only groups transactions for banking purposes.

Preparing a Bank Deposit

Step 1 – Open Banking Module

Go to:

• Main Menu → Banking 

Step 2 – Select Ledger

Choose relevant Ledger tab:

• Office OR
• Client/Trust 

Step 3 – Select Account

Choose relevant:

• Office Bank Account 
• Client/Trust Bank Account

Step 4 – Create Deposit

• Open Actions Menu
• Select Create New Deposit

Step 5 – Filter Payment Types (Optional)

If multiple payment methods exist:

• Use filter tools
• Select relevant payment types (e.g. cash, cheque)

Step 6 – Receipts

• View deposit list
• Tick checkbox next to receipts to include

Step 7 – Add Bank Reference (Optional)

• Enter Bank Reference
• Field is optional

Step 8 – Finalise Deposit

• Click Deposit

Step 9 – Print Deposit Slip

• Print Bank Deposit Slip
• Attach to physical cash/cheques for bank submission

The deposit slip supports physical banking reconciliation and audit tracking.

Bank Deposit History & Undo Deposit

Overview

This section allows you to:

• View past deposits
• Reprint deposit slips
• Undo incorrect deposits

View Bank Deposit History

Step 1 – Navigate to Banking

Go to:

• Main Menu → Banking 

Step 2 – Select Ledger

Choose relevant Ledger tab:

• Office OR
• Client/Trust 

Step 3 – Bank Account

Choose relevant:

• Office Account OR
• Client/Trust Account

Step 4 – Open Deposit History

• Click Bank Deposit History

Reprint a Deposit Slip

Step 5 – Open Deposit Options

• Locate required deposit
• Click ⋯ (ellipsis)

Step 6 – Print Slip

• Select Print

Undo a Bank Deposit

Step 7 – Reverse Deposit

• Click ⋯ (ellipsis) on deposit line
• Select Undo Deposit 

All included receipts are removed from deposit grouping and returned to available deposit screen. Undoing a deposit does not delete receipts - it only reverses the grouping.

Best Practices

• Always verify receipts before creating a deposit
• Use Bank Reference for traceability where required
• Print deposit slips immediately after creation
• Only undo deposits when necessary and authorised
• Ensure reversed deposits are reprocessed promptly if required