Office Receipts

Last updated

Overview

Office Receipts can be processed from:

This guide explains how to record receipts, issue them directly to matters or invoices, and how to file them automatically.

Office Receipts can be accessed from multiple system menus:

Menu Path	Notes / Callouts
Home → Create new (+) → Office Receipt	Quick access for general receipts
Home → Banking → Office Account → Receipt	Access via cash account ledger
Dashboards → Accountant Dashboard → Office Account → Receipt	Bulk processing or dashboard access
Invoices → All Invoices → Tick invoice → Actions → Record Receipt	Receipting directly to invoice

Step 1 – Access Office Receipt

Navigate via one of the menus above

Choose the path that fits your workflow. Screens may vary depending on your role and permissions.

Step 2 – Select Account

Step 3 – Received From

Type a name to select an entity from the directory.
If the entity does not exist, a purple New icon appears → a new entity card will be created automatically.

Step 4 – Invoice Population

If the client has outstanding invoices, the system populates all matters with invoices.

Step 5 – Receipt Method

Choose from the dropdown.
A pop-up screen may appear depending on the method → complete required fields → Save.

Step 6 – Payment Information

Step 7 – Allocations

Step 8 – Post Receipt

Click Post or Post and New to complete.

Verify all allocations, amounts, and dates before posting. Posting is immediate.

Step	Action	Notes / Callouts
1	Navigate to relevant Matter	Use Matters screen
2	Open Office Ledger	Matter Actions → Office Ledger
3	Click Post Receipt	Dropdown menu option
4	Select Received to Account	Only if multiple accounts exist
5	Received From auto-filled	Based on client
6	Choose Receipt Method	Complete pop-up → Save
7	Enter Amount, Posting Date, Original Date	Can type or select from calendar
8	Update Reason and Memo	Optional but recommended
9	Post receipt	Click Post or Post and New

Step	Action	Notes / Callouts
1	Navigate to Invoices → All Invoices	-
2	Click Ellipsis → Receipt Invoice	Next to issued invoice
3	Select Received to Account	Dropdown list - only if multiple accounts exist
4	Confirm invoice details	Pre-populated
5	Choose Receipt Method	Complete pop-up → Save
6	Enter Amount, Posting Date, Original Date	Verify dates
7	Update Reason and Memo	Optional
8	Post receipt	Click Post or Post and New

Step	Action	Notes / Callouts
1	Navigate to Settings → Firm Settings	Top menu
2	Click Notification Preferences	-
3	Expand Matters	Click arrow
4	Select Office Receipt Posted → File	Click Save
5	Automatic filing works only for receipts allocated to a single matter	Multi-matter allocations require manual filing

Verify Received From, Account, Amount, and Dates before posting.
Use allocations carefully when splitting receipts across multiple matters or invoices.
Maintain clear Reason and Memo entries for audit trails.
For receipts posted from Matter, ensure correct matter selection to avoid misallocation.
Use tables for quick reference when issuing receipts to multiple invoices or matters.
Post immediately; check ledger balances after posting.

Need to reverse a receipt? Follow the Reversing Office Receipts Guide