Overview

This guide explains how to configure your firm's billing defaults in the system. These settings govern key billing behaviours such as invoice terms, unit measurements, warning thresholds, draft bill options, and automatic finalisation of the current date for time and invoices.

Accessing Billing Defaults

1. Navigate to Settings → Firm Settings from the main navigation menu
2. Select Billing Defaults from the list, or use the Global Search bar to locate it quickly

Only users with the appropriate permissions can modify firm-wide billing defaults.

Configuring Automatic Time Entry Finalisation

To automatically finalise time as they are entered:

1. Locate the option: Automatically finalise time upon entry
2. Tick the checkbox

Once enabled, all new time entries will automatically be finalised and ready for billing.

Other Key Billing Defaults to Configure

• Invoice Terms: Enter the standard number of days clients have to pay
• Warning Thresholds: Set fee and disbursement thresholds for alerts
• Exchange Rate Premium: Enter the percentage you wish to apply. If no value is specified, a default rate of 10% will be used.
• Unit Size: Define the number of minutes in each billing unit (default is 6)
• Multiple Draft Bills: Tick to allow more than one draft bill per matter
• Automatic Invoice Finalisation: Tick to finalise invoices automatically on the current date
• Default Invoice Un-finalisation: Tick to unfinalise invoices automatically on the current date
• Editing End times on Time Entries: Allow users to specify and update the exact end time for individual time entries.

Make sure all thresholds, and unit sizes reflect firm policy and current legislation before saving.

Saving Changes

1. Review all settings carefully
2. Click Save to apply changes firm-wide

Any new time or invoices entered after this point will follow the updated billing defaults.

Tips & Best Practices

• Review billing defaults annually or after policy changes
• Align unit sizes with internal timekeeping policies
• Set realistic warning thresholds to catch unusual billing before posting
• Train staff on the implications of automatic application of the date when finalising

This ensures that all invoices, time, and billing practices are consistent across your firm, reducing manual intervention and improving accuracy.