Client/Trust Matter to Matter Transfer Requisition
Overview
Client/Trust funds can be requested to be moved from one matter to another using a Matter to Matter Transfer Requisition.
This process allows users to submit a request only.
The actual transfer is completed separately by the Accounts Team after approval.
Only cleared Client/Trust funds can be transferred. Submitting a requisition does not move funds. The transfer will only occur after approval.Quick Flow
| Step | Action | What to Do |
|---|---|---|
| 1 | Open Source Matter | Navigate to the matter and review the Client/Trust Cleared Funds Balance |
| 2 | Open Requisitions | Click Requisitions + → Select Matter to Matter Request |
| 3 | Select Ledger & Account | Choose Client/Trust and select the Cash Account |
| 4 | Enter Amount | Input the Amount to Transfer (must be cleared funds) |
| 5 | Add Details | Enter Required On Date and Reason |
| 6 | Select Target Matter | Search and select the matter to transfer funds to |
| 7 | Assign Approver | Select the appropriate Approver |
| 8 | Submit Request | Click Request to send for approval |
Creating a Client/Trust Transfer Requisition
Step-by-Step
Step 1 – Open the Source Matter
Navigate to the matter you wish to transfer funds from and open the matter.
Key Actions:
- Locate the Client/Trust – Cleared Funds Balance financial tile
- Confirm sufficient funds are available
Always check the cleared funds balance before raising a request to avoid rejection.Step 2 – Open Requisitions
Key Actions:
- On the right-hand side, click Requisitions +
- Select Matter to Matter Request
Step 3 – Open Request Screen
The Request Matter to Matter Transfer screen will appear.
Key Actions:
- Select Client/Trust as the Ledger Type
- Confirm the From Matter field is correct (auto-populated)
- Select the relevant Client/Trust Cash Account
Only cleared Client/Trust funds are eligible for transfer.Step 4 – Enter Transfer Amount
Key Actions:
- Enter the Amount to Transfer
Validation: The amount must not exceed the available cleared balance.
Step 5 – Enter Transfer Details
Key Actions:
- Enter the Required On Date
- Provide a clear Reason for the transfer
Best Practice: A detailed reason helps approvers process requests faster.
Step 6 – Select Target Matter
Key Actions:
- In Transfer To, search using:
- Matter Name or
- Matter Number
- Select the matter that will receive the funds
Step 7 – Assign an Approver
Key Actions:
- Begin typing the approver’s name in the Approver field
- Select the approver from the list (bottom right)
Step 8 – Submit the Request
Key Actions:
- Click Request (bottom right)
The requisition is now submitted and available for approval.
What Happens Next
Once submitted:
- The approver reviews the request
- The approver can approve and initiate the transfer
- The Accounts Team completes the fund movement
The approver is responsible for approving and progressing the transfer.
Best Practices
- Always verify available cleared funds
- Double-check source and destination matters
- Provide a clear and accurate reason
- Assign the correct approver to avoid delays