Overview

You can export Disbursements and Cost Recoveries directly from the Disbursement tab on the Matter card.

Exports can include:

• All items, OR
• Filtered items based on status tabs such as:
  • Unbilled Incurred
  • Unpaid
  • Cost Recoveries

Disbursement Types Explained

Cost Recoveries

• Soft disbursements
• Examples:

  • Photocopying

  • Scanning

  • Printing

• Recovered from client

Anticipated Disbursements

• Disbursements not yet incurred
• Can still be invoiced to client
• Example:

  • Barrister fee (not yet incurred)

Remains on matter until assigned to a purchase invoice
Does not appear on Office Ledger until assigned

Incurred Purchase

• Supplier invoice processed on a matter
• Intended for client recovery

Incurred Payment

• Bank payment processed on a matter
• Intended for client recovery

Exporting Disbursements

Step 1 – Open Matter

• Navigate to and open the relevant Matter

Step 2 – Access Disbursements

• Select Disbs / Cost Recoveries from the Matter Actions screen

Step 3 – Use Status Tabs

The top tabs allow you to view disbursements by status:

You can export from any tab to isolate specific data.

Step 4 – Export Data

1. Select the required tab
2. Click Export (top-right of screen)

Export will only include data visible in the selected tab unless using All.

Step 5 – Download File

After clicking Export:

• Excel file is generated automatically
• File appears in Downloads (top of screen)
• Click Open File to view export

Step 6 – Working with Export File

Once opened:

• File behaves like a standard Excel spreadsheet
• You can:
  • Edit data
  • Filter records
  • Analyse disbursement breakdowns

Export Behaviour 

Key Notes

• Cost Recoveries are soft disbursements only
• Anticipated disbursements are not yet incurred but billable
• Incurred items must be linked to purchase invoices or payments before full ledger visibility

Best Practices

• Always confirm correct tab selection before exporting
• Use All tab for full reconciliation reports
• Use filtered tabs for targeted analysis
• Review anticipated disbursements before billing