Guides - Processing Day-to-Day Transactions
This includes the "how to guides" on processing transactions within Efimis.
Prepare Bank Deposits
1 article
Bank Deposits
Overview Once cash or cheques have been receipted, a bank deposit slip will need to be created to accompany the cash and/or cheques for deposi...
Bank Reconciliations
3 articles
Bank File Import
Overview Bank statement transactions can be imported from a file for reconciliation from the Bank Entries screen. When importing bank transaction...
How to check for unreconciled payments
If you encounter an error while attempting to close a matter, indicating "Matter xxxx has 1 unreconciled payment(s) and thus cannot be closed,...
Bank Reconciliation
Overview This guide steps through the process of performing a Bank Reconciliation for both Client/Trust and Office Bank accounts. The process of...
Client / Trust Payments & Receipts
See all articles...8 articles
Client/Trust Payments
Guide Overview There are two ways to record a payment; one from the Client/Trust Cash Account and the other from the matter card. In this...
Client/Trust Receipts
Overview There are two ways to record a receipt; one from the Client/Trust Cash Account and the other from the matter card. In this article, in...
Client/Trust Matter to Matter Transfers
Overview Client/Trust funds can be moved from one matter to another via the following procedure. Performing a Trust Matter to Matter Tran...
Disbursements & Cost Recoveries
See all articles...6 articles
Create Disbursements and Cost Recoveries
Overview There are four types of recoveries that can be entered on the disbursements tab of the matter. These are Cost Recovery, Anticipated, Inc...
General Ledger Disbursements
Overview The General Ledger Disbursement type is similar to an incurred disbursement, except rather than creating a cashbook entry, the credit s...
Transfer Disbursements
Overview Disbursements can be transferred from one matter to another. Only Unbilled Incurred Disbursements can be transferred via this process. ...
General Ledger
See all articles...7 articles
Lock/Unlock an Account
Guide Overview This guide explains how to lock/unlock an account. Unlock an Account System Accounts are locked to ensure transactions ...
How to Delete a General Ledger Account
Overview A General Ledger Account can be deleted where its been created in error, or if the account has no transactions. An account cannot be de...
How do I create a new bank account?
New bank accounts can be created via the General Ledger Menu, following these steps: 1. Select the relevant Journal (Client/Trust or Office) >...
Invoicing
See all articles...7 articles
Managing Invoices
Guide Overview This guide covers managing invoices, including looking at Viewing, Writing Off, Receipting, Cancelling, Approving and Finalisin...
Creating and editing an Invoice
Overview This user guide provides a step by step instruction for undertaking the tasks involved in generating a singular client invoice in a sing...
Split Invoicing
Overview Split invoicing enables you to split an invoice proportionally among multiple parties so that each party is issued an invoice for payme...
Office Payments & Receipts
See all articles...6 articles
Office Payments
Guide Overview Office Payments can be processed directly from the Office Cash Account or from the Matter. TABLE OF CONTENTS Guide Overview...
Office Receipts
Guide Overview Office Receipts can be processed directly from the Office Cash Account, from the Matter or from the Invoices screen. TABLE OF...
Cancelling Stale or Unpresented Cheques
Overview A cheque becomes stale if it is not presented within 15 months of the date of issue. In the case that a cheque becomes stale or unpresen...
Payment & Receipt Requisitions
See all articles...Payment and Receipt Requisitions
5 articles
Creating a Requisition
Guide Overview Requisitions can be used throughout the system to request payments or purchases for Office or matter-related expenses. There are v...
Attachments to Transactions
Overview An attachment is a third-party document such as an invoice that can be added to transactions (such as requisitions) for reference or as ...
Receipt Requests
TABLE OF CONTENTS Receipt Request: Matter Receipt Request: Invoice Receipt Request: Account Overview Receipt Requests can be used for...
Suppliers & Purchases
See all articles...6 articles
Create and Manage Suppliers
Overview A supplier must be created as an entity in the directory and then it can be converted into a supplier record. TABLE OF CONTENTS Ov...
Recording a Purchase
TABLE OF CONTENTS How to create a Purchase AI Invoice Scanning How to create a Purchase Order Changing a Purchase Order to a Purchase ...
Recording a Supplier Credit Note
Overview When a Supplier Credit Note has been received it can be created and applied to current or future creditor invoices for that supplier. ...
Statements
1 article
Statements
TABLE OF CONTENTS Overview Automatic Statement Distribution Automatic Individual Client/Matter Statement of Account Manual Statement Distribu...
Work Items
See all articles...4 articles
Duplicate/Clone Work Item
Overview Work items can be duplicated/cloned from one entry to create a new work item entry. The ability to clone a work item entry provides the ...
Move Work Items in Bulk
Overview Multiple Work Items can be transferred from one matter to another in a single process. How to move work items 1. Navigate to 'Work...
Create, Edit and Write Off Work Items
Overview This Guide covers how to record, edit and write off work items. TABLE OF CONTENTS Overview Create Work Item From Work Items t...
Prepare Payments
2 articles
Preparing Payments - ABA Files (AU Only)
Overview Once EFT payments have been recorded, an ABA file can be created to import to the firm's online banking platform. When using an ABA file...
Prepare Payments - Cheque Printing
Overview Cheques can be printed individually or in a batch print. The preparation of Payments can only be performed from within the Cash Account...
Deposit Accounts/CMA/Investment
1 article
Controlled Money / Investment Accounts
Overview Controlled Money (CMA) or Investment accounts are managed via a matter. Before Investment or CMA transactions can be posted to a matte...
Register of Power and Estates
1 article
Register of Powers and Estates
Overview This feature allows you to track and maintain a register of Powers and Estates in respect where a law practice or an associate of the pr...
Client Interest
1 article
Client Account Interest Calculator
Guide Overview The client interest calculator tool gives the user the ability to calculate interest on any given matter file. Or Calculate int...
Paying PEXA Disbursements from Client/Trust
1 article
Paying PEXA Disbursements from Trust
Overview This guide outlines the process to pay PEXA disbursements from Trust. 1. Create an Incurred (Payment) disbursement with the firm's T...
Protected Funds
1 article
Protected Funds
Overview Protected Funds refers to protecting Client/Trust monies for an intended purpose. Protected Funds can be created from the Matter or when...
Billing Rates
1 article
Assigning Billing Rate Sets
Overview Where there is a special rate agreement with the client, Billing Rates can be assigned to specific Clients or Matters. TABLE OF ...
Year End
1 article
End of Financial Year Closing
Overview Financial Year Ends and Periods A new area for configuring the financial year has been added to Firm Settings. This is accessible o...
VAT Return
1 article
VAT Return
Overview This guide will go through how to set up and enable the submission of the VAT Return to HMRC. How to make adjustments to the VAT Return ...
EVE (AI)
2 articles
Eve AI
Overview Eve is an AI Powered reporting assistant which allows you to use natural language to ask financial reporting related questions for quick...
Use Eve AI to draft an Invoice, Account Summary and Pre Bill Report
Overview Eve is an AI Powered reporting assistant which allows you to use natural language to ask financial reporting related questions for quick...